We have recently upgraded to the world-class partner payment provider, Tipalti, to enhance our family of partner services. Tipalti is considered to be the world’s most powerful and professional payment platform and is specifically designed to help make your experience getting paid by Vydia even better.
In order to receive payment through our new platform, please complete the very simple payee registration process. It should only take a few minutes. Please go to the following page and complete your payee registration information and payment details: Vydia Dashboard
DISCLAIMER: Please note that Vydia is unable to provide tax advice. Any tax-related information posted on this website is not intended and should not be construed as tax, legal or investment advice. If you have questions about tax-related issues, please consult with a tax professional.
Who are eligible for Tipalti payments?
You need to meet the minimum threshold of $35 earnings over the lifetime to be eligible for payments from Vydia. However, you can use your Vydia balance to purchase products and services including subscription renewals. Payees are not considered payable by the Tipalti system until all electronic tax forms have been submitted and all manual tax forms, explanations and additional documents (if required) have been approved.
What benefits do you get by registering today?
- Faster and automated payments with one-time setup
- The ability to choose from a variety of payment methods and currencies with which to receive your earnings
- Enterprise-grade security, ensuring your payment information is maintained at the highest security level available
What types of payment methods are available?
We currently offer ACH (US), Wire Transfer (US), International ACH (e-check), Paper Checks, and Paypal.
What types of currencies will I get paid?
Most major currencies are available. After you select your geography on the onboarding page, it will show the currency applicable and it is usually the local currency in the particular region.
How long is the processing time?
Vydia releases your payout about 1-2 business days after receipt of payments from partner networks. The time it takes for the funds to arrive in your account depends on your payout method. After Vydia releases the payout, it takes some additional time for the money to get to you. The average processing time for each payout method is:
- Domestic ACH: Up to 3 business days
- Bank transfer or international wire: 3–7 business days
- Paper Cheques: 3-7 business days
- PayPal: Within 1 business day
Weekend or holiday delays:
Many banking systems don’t process transactions on weekends or holidays. If your payout from Vydia is completed between Friday and Sunday, it might not be processed until the next week.
What kind of currencies are available for each country and payment method?
The following table lists supported payment methods for each country on the Tipalti Solution when the funding currency is US dollars (USD). “T” refers to the Value Date assigned by the bank to a payment instruction.
Why can I not request withdrawals any more?
Monthly earnings will be disbursed at the end of each month via the payment method of your choice, after we receive payments from our network partners
What are the fees for the payments?
|Paypal||$1.00 for every $10,000 Transaction|
|Paper Check||$3.00 / Transaction|
|ACH/Local Bank Transfer||$1.00 / Transaction|
|ACH/Local Bank Transfer (UK)||$1.50 / Transaction|
|International ACH||$5.00 / Transaction|
|Wire Transfer – U.S.||$15.00 / Transaction|
|Wire Transfer – Non U.S. in USD||$26.00 / Transaction|
|Wire Transfer – Non U.S. in non-USD||$20.00 / Transaction|
|Foreign Exchange Rate (Under $5k)||2.5%|
|Foreign Exchange Rate (Over $5k)||1.9%|
Our partner payment platform Tipalti charges fees to each transaction. The fees will be deducted from the payout. Vydia does not charge any fees for payments. You will be informed of the fees charged based on the payment method, before you proceed to the next step.
If any of the circumstances below occur and a payment sent through Tipalti is rejected or taken under compliance review, a rejection or review fee may be charged to Vydia by Tipalti. Should such a fee be charged, the related Vydia user’s account balance shall be debited by the full amount of any such fee(s):
- A user provides any incorrect or invalid payee details including but not limited to SWIFT number, routing number, bank account number, PayPal account information, and/or check information
- A payee’s bank and/or PayPal rejects any payment(s) due to reasons specific to the payee’s geographic region
- A payee triggers an Anti Money Laundering (AML) and/or Office of Foreign Assets Control (OFAC) review
- Any reason outside of the control of Vydia
What other fees could I incur?
Failed transactions due to incorrect payment information under the updated content licensing agreement will be deducted from your account balance in addition to transaction fees (see: What are the fees for the payments?)
For international accounts, we strongly recommend that you reach out to the receiving institution to ensure your account is able to receive payments in your selected method and that your account is in good standing.
***International Paypal users should call Paypal customer service to verify they are able to receive payments. We have noticed an increased number of regions that are limited to sending money and cannot receive payments.****
|Wire Investigations||$25.00 each|
|Check Stop Payments||$35.00 each|
|Check Photocopies||$20.00 each|
|US ACH Return Fee||$11.00 each|
|eCheck Return Fee||$25.00 each|
|Wire Return Fee||$25.00 each|
Tax Questionnaire Flow
Payees can complete the following questionnaire to determine which tax form they are required to submit. Tipalti suggests the relevant tax form based on the payee’s answers to the questions below. Answers are not saved in the system. Therefore, if payees exit the questionnaire before completion, they will have to restart the questionnaire. You can access the wizard here.
|#||Question||IF YES||IF NO|
|1||Are you an individual?||Go to #2||Go to #3|
|2||Do any of the following apply to you?
||W-9 (use our wizard)||Go to #4|
|3||Is the entity incorporated in the US?||W-9 (use our wizard)||Go to #5|
|4||Is your income effectively connected with the conduct of trade or business within the US?||W-8ECI||Go to #6|
|5||Is the entity a foreign partnership, a foreign simple trust or a foreign grantor trust (and not claiming treaty benefits)?||W-8IMY||Go to #7|
|6||Are you acting as Intermediary?||W-8IMY||Go to #8|
|7||Is the income of the entity effectively connected with the conduct of trade or business within the US?||W-8ECI||Go to #9|
|8||Are your receiving a compensation for personal services performed in the US for which you are claiming a treaty benefit?||8233||W-8BEN (use our wizard)|
|9||Are you representing a foreign government, an international organization, a foreign central bank of issue, a foreign tax-exempt organization, a foreign private foundation or government of a US possession claiming the applicability of section(s) 115(2), 501(c), 892, 895 or 1443(b)?||W-8EXP||W-8BEN-E (use our wizard)|
Electronic Tax Forms
Tax forms that are completed using Tipalti’s online wizard do not require your approval before submission. The information the payee enters on the tax form is cross-checked with the type of tax form. For example, if the payee completes a W-8BEN or W-8BEN-E form, the system checks that the payee permanent resident address, mailing address, country and phone number are non-US.
Manual Tax Forms
You must review and approve manually completed tax forms on the AP Hub (via the Documents tab or the Payees > Documents subtab [see Find Payee Documentation]).
The W-9 form should be completed by the payee if the payee entity is incorporated in the US or the payee is an individual and one of the following applies:
- The payee is a US citizen.
- The payee is a resident of the US.
- The payee has dual citizenship with one citizenship being US.
- The payee is subject to taxation as a US citizen.
- The payee was born in the US and has not formally renounced US citizenship.
The W-9 form can be completed by the payee via Tipalti’s online wizard.
The W-8BEN form should be completed by the payee if the payee is an individual who is NOT:
- A US citizen
- A resident of the US
- Subject to taxation as a US citizen
- US born
- Has no income effectively connected with the conduct of trade or business within the US
- Is not acting as Intermediary
- Is not receiving a compensation for personal services performed in the US for which the payee is claiming a treaty benefit
Non-US entities that have US-sourced income are required to complete the W-8BEN-E form. This form can be completed by the payee via Tipalti’s online wizard. Instructions on how to complete the form are also provided.
Note: Starting from November 1, 2016, all payees must complete a new version of the W-8BEN-E form due to the following changes in the form. A new entity type, International Organization, and Limitation on Benefits (LOB) provisions have been added.
The W-8ECI form should be completed if the payee is an individual and the payee’s income is effectively connected with the conduct of trade or business within the US. The W-8ECI form and instructions on how to complete the form are provided to the payee. This form must be downloaded, completed manually and uploaded back to the Payee Dashboard or Suppliers Portal.
The W-8IMY form should be completed if the payee entity is a foreign partnership, a foreign simple trust or a foreign grantor trust (and not claiming treaty benefits) or the payee is an individual acting as Intermediary. The W-8IMY form and instructions on how to complete the form are provided to the payee. This form must be downloaded, completed manually and uploaded back to the Payee Dashboard or Suppliers Portal
The W-8EXP form should be completed if the payee is representing a foreign government, an international organization, a foreign central bank of issue, a foreign tax-exempt organization, a foreign private foundation or government of a US possession claiming the applicability of section(s) 115(2), 501(c), 892, 895 or 1443(b); and, the following applies:
- The payee is not an individual.
- The payee is not an entity incorporated in the US.
- The payee is not an entity that is a foreign partnership, a foreign simple trust or a foreign grantor trust (and not claiming treaty benefits).
- The income of the payee entity is not effectively connected with the conduct of trade or business within the US.
The 8233 form should be completed if the payee is receiving compensation for personal services performed in the US for which the payee is claiming a treaty benefit. The 8233 form and instructions on how to complete the form are provided to the payee. This form must be downloaded, completed manually and uploaded back to the Payee Dashboard or Suppliers Portal.
Tax Forms Expiration
The following tax forms are valid for the year signed plus three following calendar years. After this time, the forms expire automatically and payees are notified of expiration via email. Seven days prior to expiration, a tax form expiration notice is sent to payees, which advises them to submit a new form.
The 8233 form expires annually from the date signed and the W-8IMY and W-9 forms have no expiration.
Depending on the type of US tax form and information entered by the payee, the payee may be required to provide additional documents for verification and / or an explanation as to why certain information was entered. The following table provides examples of when additional documents are required.
|US TAX FORM TYPE||TRIGGER FOR DOCUMENT REQUIRED||EVIDENCE REQUIRED||ACCEPTABLE DOCUMENTS|
||Evidence of non-US address / treaty address (only if treaty is being claimed) AND explanation of US address||
||Evidence of non-US status / treaty eligibility (only if a treaty is being claimed)||
||Evidence of treaty address||
||Evidence of treaty address||
|W-8IMY||When the tax form is submitted||Withholding certificate AND withholding statement||Withholding certificate AND withholding statement|
If the payee has provided an explanation, the payer receives an email notification advising that the explanation can be reviewed on the AP Hub. Explanations and additional documents can be reviewed and approved (or rejected) on the Documents tab (or the Payees > Documents subtab; see Find Payee Documentation). If rejected, the payer must provide a rejection reason. An email notification containing the reason for rejection is sent to the payee.
Once additional documents are approved by the payer, payees can view these documents in the Payee Dashboard or Suppliers Portal; however, they are unable to remove documents. If payees upload another document of the same type, the previously uploaded document is replaced with the new document, which then requires approval.
Will I have to pay taxes on my earnings?
Vydia is required by United States tax laws to collect certain tax-related information. You may have to pay taxes on your earnings. Please note it is your responsibility to understand and comply with any and all applicable tax laws. For specific information regarding U.S. tax requirements, please visit the IRS website or consult with a tax professional.
What if I don’t have a tax I.D.?
If you are a U.S. business or individual, or a non-U.S. business with U.S. Activities, as described on our Tax Information Page, and you do not have a tax I.D. such as a Taxpayer Identification Number or Social Security Number, you’ll need to acquire one. We suggest that you obtain your TIN as soon as possible. Please note that the process of obtaining a TIN may take several weeks. You can visit the Internal Revenue Service (IRS) website for more information on obtaining a U.S. TIN.
Non-US Residents: You will be prompted to fill out a W8-BEN form.
Am I subject to US Tax withholdings (non-US residents)?
You may be subject to US Tax withholdings if you are not a US resident, and may be exempt if:
- You are a resident in a country with a tax treaty
- You qualify for non-US activities
If the Certificate of No US Activities has been signed, withholding rates are not applicable for W-8BEN and W-8BEN-E tax forms. If you believe you qualify for non-US activities, the option will appear when you fill out your W8-BEN.
For specific information regarding U.S. tax requirements, please visit the IRS website U.S. Tax Withholding on Payments to Foreign Persons.
What is a certificate of No US Activities?
The Certificate of No US Activities only applies to “Other Income” and “Artists and Athletes” income types. If the certificate has been signed, withholding rates are not applicable for W-8BEN and W-8BEN-E tax forms. If the certificate has not been signed and:
- The payee is an individual, he / she is directed to the 8233 tax form. The withholding rate is 0% until the yearly limit of the country has passed OR the withholding rate is 30%.
- The payee is a company, the payee must complete the W-8BEN-E tax form. The withholding rate is 0% until the yearly limit of the country has passed OR the withholding rate is 30%.
What are US Activities?
United States (US) Activities involve having employees or owning equipment in the US that are involved in any way with monetization revenue earned. This includes, but is not limited to the development of the content.
The IRS defines business activities as: “The regularity of activities and transactions and the production of income are important elements.” See: Business Activities
What should I do if I cannot continue to the next screen or am having trouble filling out a form?
Our customer service team is readily available to help you with any questions or issues you may have during the registration/onboarding process. We will do our best to help you to register/onboard to receive your payments.